TAG ENTERTAINMENT CORP - 10KSB - 20060412 - CONTROL_AND_PROCEDURES
Item 8A. Controls and
Procedures.
Disclosure Controls
As of the end of
the period covered by this report, we carried out an evaluation, under
the supervision and with the participation of our management, including
the chief executive officer (who also currently serves as our chief
financial officer), of the effectiveness of our disclosure controls and
procedures as defined in Exchange Act Rule 13a-15(e). The evaluation
included certain internal control areas in which we have made and are
continuing to make changes to improve and enhance controls, as
described in greater detail below. In designing and evaluating the
disclosure controls and procedures, management recognized that any
controls and procedures, no matter how well designed and operated, can
provide only reasonable assurance of achieving the desired control
objectives, and management is required to apply its judgment in
evaluating the cost-benefit relationship of possible controls and
procedures.
Based on that evaluation, our chief executive
officer and chief financial officer concluded that our disclosure
controls and procedures were effective as of the end of the year to
provide reasonable assurance that information we are required to
disclose in reports that we file or submit under the Securities
Exchange Act of 1934, as amended, is accurately recorded, processed,
summarized and reported within the time periods specified in Securities
and Exchange Commission rules and forms, and that such information is
accumulated and communicated to our management, including our chief
executive officer and chief financial officer, as appropriate, to allow
timely decisions regarding required disclosure.
In our quarterly report on Form 10-QSB
for the quarter ended September 30, 2005, we reported
that during our evaluation of disclosure controls and procedures for
such period and in connection with our ongoing efforts to improve our
internal control over financial reporting, certain deficiencies in our
disclosure controls and procedures came to management’s
attention. These deficiencies, which include a need to improve the
timeliness of the dissemination of information received from one of our
third party service providers and ascertaining expense and related
liabilities incurred by certain limited partnerships with which we have
production and distribution relationships are being addressed through
implementing greater controls in our relationships with these limited
partnerships. Although management did not uncover additional
deficiencies in its evaluation for this Annual Report, we are
continuing our efforts to improve both our disclosure controls and
procedures and our internal control over financial
reporting.
Internal Controls
In connection with
the merger of Power Marketing and TAG USA in November 2004, we
adopted and implemented numerous measures in connection with its
ongoing efforts to improve control processes and corporate governance.
These changes are required to effect our transition from a
privately-held corporation to a public company that files periodic
reports under the Securities Exchange Act of 1934, as amended. As a
private company, TAG USA was not required to adopt the types of
internal control procedures that a public company must adopt and
maintain. Accordingly, since the merger, we have taken numerous steps
to enhance existing policies, or implement new ones, so as to have an
effective system of internal controls over financial reporting.
Measures we have taken during the 2005 fiscal year which either have
materially affected, or are reasonably likely to materially affect, our
internal controls over financial reporting, include the
following:
•
Increasing the
membership of the board of directors to consist of six persons, four of
whom are independent, as such term is defined in the Marketplace Rules
of the Nasdaq Stock Market. However, as previously reported, we are
seeking to fill the vacancies created by the recent resignation of two
board members.
•
Determining to
hire an individual to serve as Chief Financial Officer on a full-time
basis.
•
Adopting a Code of
Ethics and Business Conduct. The Code of Ethics is designed to promote
ethical conduct and full, fair and accurate disclosure in its periodic
reports. We have re-emphasized to our finance and accounting personnel
the importance of these
requirements.
•
Recruiting new
personnel to the finance function who have expertise in financial
controls and reporting, including a corporate controller, and made
other changes in finance personnel to improve the overall quality and
level of experience of the finance
organization.
•
Reorganizing
our finance and general and administrative functions to improve
financial
oversight.
•
Implementing
changes in our organizational structure to provide a clearer
segregation of responsibilities in connection with account
reconciliations, manual journal entries, and the preparation and review
of documentation to support the preparation of quarterly and annual
financial
statements.
•
Adopting and
implementing standard financial policies and procedures on a
comprehensive basis. These policies provide finance and accounting
guidance and include process documentation designed to ensure
consistent application of policies and procedures.
We continue to
implement additional measures in response to specific accounting and
reporting weaknesses, including personnel and organizational changes to
improve supervision and increased training for finance and accounting
personnel. We will continue to develop new policies and procedures and
educate and train employees on existing policies and procedures in an
effort to continuously improve internal controls and the control
environment.
The changes noted above occurred
throughout the 2005 fiscal year; however, there were no specific
changes in our internal control over financial reporting during the
quarter ended December 31, 2005 that have materially
affected, or are reasonably likely to materially affect, internal
controls over financial reporting.
We do not expect that
disclosure controls or internal controls over financial reporting will
prevent all errors or all instances of fraud. A control system, no
matter how well designed and operated, can provide only reasonable, not
absolute, assurance that the control system’s objectives will be
met. Further, the design of a control system must reflect the fact that
there are resource constraints, and the benefits of controls must be
considered relative to their costs. Because of the inherent limitations
in all control systems, no evaluation of controls can provide absolute
assurance that all control issues and instances of fraud, if any,
within its company have been detected. These inherent limitations
include the realities that judgments in decision-making can be faulty,
and that breakdowns can occur because of simple error or mistake.
Controls can also be circumvented by the individual acts of some
persons, by collusion of two or more people, or by management override
of the controls. The design of any system of controls is based in part
upon certain assumptions about the likelihood of future events, and any
design may not succeed in achieving its stated goals under all
potential future conditions. Over time, controls may become inadequate
because of changes in conditions or deterioration in the degree of
compliance with policies or procedures. Because of the inherent
limitation of a cost-effective control system, misstatements due to
error or fraud may occur and not be detected.