COMPENSATION OF DIRECTORS
During 2003, the Company paid each director, who had served the full year,
an annual retainer of $50,000 and each committee chairperson a retainer of $5,000, with the exception of the Audit Committee Chairperson, who received an annual retainer of $7,500. The per meeting fee for Audit Committee members was $1,500 for each
Audit Committee meeting attended and the per meeting fees for other committee meetings and Board meetings was $1,000. Any director who performs extraordinary services for the Board at the request of the Chairman of the Board or the chairperson of a
committee is paid $1,000 per day. Directors are reimbursed for all reasonable expenses in attending these meetings and in performing extraordinary services. Directors who are employees of the Company do not receive any compensation for their service
as directors.
The 1993 Stock Plan For Non-Employee Directors
provides that 30% of the retainer earned by each director is paid in shares of Common Stock, issued following the close of the fiscal year. In addition, directors may defer payment of all or a portion of their remaining retainer fees, committee
chairperson retainer fees and/or Board and committee meeting fees. Deferred compensation may either be distributed in shares of Common Stock, issued after the close of the fiscal year, or placed in a stock unit account until the conclusion of a
director-specified deferral period, generally for a minimum of two years from the time the compensation is earned. All deferral elections must be made prior to the beginning of the year for which the retainer and fees will be paid. Directors are
credited with dividend equivalents in connection with the shares of Common Stock, which are distributed early in the year following the year earned or deferred into the stock unit account at their election.
The 1995 Stock Option Plan for Non-Employee Directors, as amended, provides
for the annual grant of options to each non-employee director to purchase 1,500 shares of Common Stock with an exercise price equal to the fair market value of the Common Stock on the grant date. On May 27, 2003, each non-employee director received
an automatic grant of options to purchase 1,500 shares of Common Stock with an exercise price of $87.96 per share. The options are immediately exercisable on the grant date and have a term of ten years. If the individual ceases to serve as a
director, the options continue to be exercisable for the lesser of five years or the expiration of the original term of the options. If termination is for cause, the options terminate when the director ceases to serve.
Under the Northrop Grumman Non-Employee Directors Equity Participation Plan
(the Equity Plan) outside directors have an amount equal to 50% of their annual retainer credited to an equity participation account and converted into stock units based on the then fair market value of the Common Stock. Each stock unit
will be credited with dividend equivalents, which will be deemed reinvested in additional stock units. Each outside director who terminates service after three or more years of service shall be entitled to receive cash payments
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from the equity participation account in a number of annual installments equal to the number of years for which benefits have been accrued (not to exceed
ten), each installment to be in an amount equal to the dollar value of the equity participation account based on Common Stock value as of the date of determination of the installment payment, divided by the number of installments then remaining to
be paid. An outside director could also receive a benefit under the Equity Plan if:
(1) He or she terminated service on the Board for the sole purpose of pursuing or accepting a position (whether appointed, elected, or
otherwise) with a federal, state, or local government entity or for some other purpose that is determined by the Company to constitute public service; and
(2) He or she recommenced service on the Board as an outside director within a reasonably practicable period following the termination of,
or termination of the pursuit of, the governmental or public service position and the participants total service before and after the termination and recommencement of service on the Board, when aggregated, equals at least three years of
service.
Upon a change in control (as defined in the Equity
Plan) benefits under the Equity Plan immediately vest. The Board of Directors believes that the Equity Plan further aligns the interests of the directors with the interests of the stockholders by making this part of the directors benefits
dependent upon the value of the Common Stock. All the non-employee directors participate in the Equity Plan.
Related Transactions
Mr. Nussbaum, one of our directors, is Executive Vice President of BearingPoint, Inc. (formerly KPMG Consulting, Inc.). The Company paid a total of $1,624,682 ($1,500,779 pursuant to competitive bid) to BearingPoint, Inc. in 2003, primarily
for services rendered in connection with a contract from the U.S. Navy to analyze the organization and operation of the Office of the General Counsel. Mr. Nussbaum was not involved with the awarding or performance of this contract and the amount
paid to BearingPoint has no effect on his compensation.
Dr.
Slaughter, one of our directors, is President and Chief Executive Officer of The National Action Council for Minorities in Engineering (NACME). In 2003, the Northrop Grumman Foundation donated $100,000 to NACME, which is less than two
percent (2%) of NACMEs consolidated gross revenues. This donation was made through the normal charitable contribution process and was allocated solely to student scholarship support, research related activities and major K-12 initiatives.
The Board does not consider these transactions to be
material relationships with the Company that would preclude a finding of independence under NYSE rules.
Certain Indemnification Agreements
The Company has entered into Indemnification Agreements with each of the directors and executive officers. Under the Indemnification Agreements, the
Company has agreed to hold harmless and indemnify each indemnitee generally to the full extent permitted by the Delaware General Corporation Law and against all expenses, liabilities and loss (including attorneys fees, judgments, fines, ERISA
excise taxes or penalties and amounts paid in settlement) incurred in connection with any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative to which the indemnitee is made a party
by reason of the fact that the indemnitee is or was a director or officer of the Company or any other entity at the Companys request, provided however, that the indemnitee acted in good faith and in a manner reasonably believed to be in or not
opposed to the best interests of the Company. The indemnity does not cover liability if a court determines such indemnification is not lawful. In addition, our bylaws provide indemnification to all our officers and directors to essentially the same
extent as provided in the indemnification agreements.
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INDEPENDENCE OF THE DIRECTORS
The Board of Directors is currently composed of thirteen directors, ten of whom the Board has determined meet the NYSE
definition of independence. The standards relied upon by the Board in affirmatively determining whether a director is independent are comprised, in part, of those objective standards set forth in the NYSE rules, which generally provide that
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A director who is an employee, or whose immediate family member (defined as a spouse, parent, child, sibling, father- and mother-in-law, son- and daughter-in-law, brother- and
sister-in-law and anyone, other than a domestic employee, sharing the directors home) is an executive officer of the Company, would not be independent until three years after the end of such relationship.
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A director who receives, or whose immediate family member receives as an executive officer of the Company, more than $100,000 per year in direct compensation from the Company, other
than director and committee fees and pension or other forms of deferred compensation for prior services (provided such compensation is not contingent in any way on continued service) would not be independent until three years after ceasing to
receive such amount.
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A director who is affiliated with or employed by, or whose immediate family member is affiliated with or employed in a professional capacity by, a present or former internal or
external auditor of the Company would not be independent until three years after the end of the affiliation or the employment or auditing relationship.
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A director who is employed, or whose immediate family member is employed, as an executive officer of another company where any of the Companys present executives serve on the
other companys compensation committee would not be independent until three years after the end of such service or employment relationship.
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A director who is an executive officer or an employee, or whose immediate family member is an executive officer of a company that makes payments to, or receives payments from, the
Company for property or services in an amount which, in any single fiscal year, exceeds the greater of $1 million, or 2% of such other companys consolidated gross revenues, would not be independent until three years after falling below such
threshold.
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In addition to these NYSE standards,
the Board adopted the following categorical standards:
A
director may be deemed not to have a material relationship with the Company if he or she:
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Has not within the prior three years been a director, executive officer or trustee of a charitable organization that received annual contributions from the Company exceeding the
greater of $1 million, or 2% of the charitable organizations annual gross revenues, where the gifts were not normal matching charitable gifts, did not go through normal corporate charitable donation approval processes or were made on
behalf of a Company director;
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Has not within the prior three years been employed by, a partner in or otherwise affiliated with any law firm or investment bank retained by the Company;
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Has not within the prior three years owned, and has no immediate family member who owned, either directly or indirectly as a partner, shareholder or officer of another company, more
than 5% of the equity of an organization that has a business relationship with (including significant purchasers of goods or services), or more than 5% ownership interest in, the Company;
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Has not within the prior three years had, and has no immediate family member who had, a personal services contract with the Company, its Chairman, CEO or other executive officer, or
any affiliate of the Company.
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The Board of Directors, in applying the standards described above, has affirmatively determined that the
following directors, which constitute more than a majority of the Companys directors, meet the independence requirements of the NYSE as well as the additional categorical standards adopted by the Board and thus are independent:
John T. Chain, Jr.
Lewis W. Coleman
J. Michael Cook
Vic Fazio
Phillip Frost
Charles R. Larson
Jay H. Nussbaum
Aulana L. Peters
Kevin W. Sharer
John B. Slaughter
GOVERNANCE OF THE COMPANY
The primary responsibility of the Board of Directors is to foster the long-term success of the Company, consistent with representing the interests of the
shareholders. In accordance with this philosophy, the Board of Directors has adopted Principles of Corporate Governance that reinforce the Companys values by promoting responsible business practices and good corporate citizenship. These
principles are reviewed by the Board of Directors on an annual basis, can be found in their entirety on the Companys website (www.northropgrumman.com), and are available in print to any shareholder who requests them.
At all times at least sixty percent of the Companys Board of Directors
is composed of independent directors, and the following Committees are always composed solely of independent directors:
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Nominating and Corporate Governance
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Compliance, Public Issues and Policy
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Compensation and Management Development
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The Board of Directors and each of the committees are authorized to engage outside advisors whenever deemed appropriate by the Board or a committee.
The Nominating and Corporate Governance Committee, with input
from the Chairman, CEO and President and from independent consultants, considers and makes recommendations to the Board concerning the appropriate size and composition of the Board. Candidates are selected based on their qualifications, character,
judgment, integrity and experience, and other relevant criteria including the needs of the Board at that particular time. Final approval of a candidate is determined by the full Board.
Each director is expected to notify the Chairman, CEO and President and the Chairman of the Nominating and Corporate
Governance Committee when he or she terminates or assumes a position as an employee or director of a public company. The Committee will consider the facts and make whatever recommendation is appropriate to the full Board.
All new directors receive an orientation which is individually designed for
each director taking into account his or her experience, background, education, and committee assignments. This orientation includes one-on-one meetings with senior management and extensive written materials on the Company and its various products
and operations. Board members are encouraged to attend continuing education programs and in 2003 several board members participated as panelists at conferences on corporate governance matters.
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In keeping with the Boards practice of holding meetings at various company locations on a regular
basis to provide the directors with in-depth review of the business at that location, the Board visited four Company sites in 2003. This enabled the Board to have a first-hand view of the operations and an opportunity to interact with management at
the facilities.
On an annual basis, the Board of Directors
holds an extended meeting to review the Companys long-term strategy for each of its businesses, as well as for the Company as a whole.
The non-management members of the Board meet in executive session on a regular basis and the independent directors meet in executive session at least
annually. The Chairman of the Compensation and Management Development Committee, who is currently John T. Chain, Jr., serves as the presiding director of the executive sessions.
The Audit Committee meets in executive session with the independent auditors on a regular basis and with other members of
senior management as requested by the Audit Committee. All other committees are given the opportunity to meet without management present as they deem necessary.
The Board of Directors, with recommendations from the Nominating and Corporate Governance Committee, appoints the members and chairs of the committees.
These appointments are based on an analysis of the skills, experience and other qualities of each individual director in relation to the requirements of the particular committee. Committee membership is reviewed annually and members are rotated as
appropriate.
The Company has a retirement policy whereby
directors are generally ineligible to stand for election if they will have attained age 70 by the date of the Companys annual meeting of the stockholders at which such election is held.
To encourage directors to have a direct and material cash investment in
shares of common stock of the Company, the Board adopted stock ownership guidelines, which encourage directors to hold shares of the Company equal in market value to three times the annual retainer, to be achieved within five years of joining the
Board.
Non-employee directors are required to receive at least
thirty percent of their annual retainer in Company stock and are permitted to defer the remainder of their retainer as well as any committee meeting fees or chair retainer fees to be paid in Company stock at a later date.
The Nominating and Corporate Governance Committee reviews and recommends to
the Board non-employee director compensation. The Committee consults with outside advisors to ensure that the form and amount are appropriate for attracting quality individuals to serve on the Board.
Every year the Board of Directors conducts an assessment of its performance
and discusses any resulting recommendations.
Senior members of
management are invited to make presentations to the Board or committees to provide management insight into items being discussed by the Board or committees and to bring managers with high potential into contact with the Board. In addition, Board
members have free access to all other members of management and employees of the Company.
The Board of Directors believes that ensuring continuity of leadership is critical to the success of the Company. Therefore, processes are in place to:
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Annually evaluate the CEO based on a specific set of performance objectives;
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Annually provide the Compensation and Management Development Committee with an assessment of persons considered potential successors to certain management positions. The results of
these reviews are reported to and discussed with the Board; and
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Ensure continuity of top leadership, including CEO succession.
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The chairman and chief executive officer establishes the agenda for each Board meeting. Any other member
of the Board is free to suggest the addition of any other item(s). The chairs of the committees coordinate committee meeting agendas with appropriate members of management. Other committee members are free to suggest additional agenda items.
The Company complies with and will operate in a manner
consistent with laws prohibiting extension of credit in the form of a personal loan to or for its directors and executive officers.
COMMUNICATIONS WITH THE BOARD OF DIRECTORS
Interested parties may communicate with any of our directors, the non-management directors as a group or the full Board as a group by writing to them
c/o the Corporate Secretary
Northrop Grumman Corporation
1840 Century Park East
Los Angeles, California 90067
The Corporate Secretary will forward the communication to the director to
whom it is addressed or to the Chairman of the Compensation and Management Development Committee if addressed to the Board of Directors.
The Sarbanes-Oxley Act of 2002 requires the Audit Committee of the Board of Directors to establish procedures to receive employees confidential or
anonymous concerns regarding questionable accounting or auditing matters. Any employee with a concern about a financial accounting or auditing matter can write directly to:
Chair, Audit Committee
Northrop Grumman Board of Directors
c/o Corporate Ethics Office
1840 Century Park East
Los Angeles, CA 90067
Mail will be delivered unopened to the Chair of the Audit Committee.
CODE OF ETHICS
A copy of our Standards of Business Conduct, which applies to the Chief Executive Officer, Chief Financial Officer and all our employees, can be found on
our website (www.northropgrumman.com). The Company will disclose amendments to provisions of this code by posting such amendments on its website. In addition, any waivers of the Code for directors or executive officers of the Company will be
disclosed in a report on Form 8-K.
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