Exhibit 99.3
UNITED STATES OF AMERICA
BEFORE THE
BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM
WASHINGTON, D.C
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Written Agreement by and between
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HUNTINGTON BANCSHARES INCORPORATED
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Columbus, Ohio
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and
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FEDERAL RESERVE BANK OF CLEVELAND
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Cleveland, Ohio
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WHEREAS, the Board of Governors of the Federal Reserve System (the Board of
Governors) seeks to address deficiencies identified by the Federal Reserve Bank of Cleveland
(the Reserve Bank) at Huntington Bancshares Incorporated, Columbus, Ohio (Huntington), a
registered bank holding company, relating to its corporate governance, internal audit, risk
management, and financial and regulatory reporting;
WHEREAS, the Board of Governors has coordinated with the U.S. Securities and Exchange
Commission (SEC) and the Office of the Comptroller of the Currency (OCC) to review
certain reports filed by Huntington in 2001 and 2002 and amended in 2003;
WHEREAS, Huntingtons wholly owned subsidiary, the Huntington National Bank, Columbus,
Ohio (the Bank), a national bank, has entered into a formal agreement with the OCC;
WHEREAS, Huntington is taking steps to address deficiencies relating to its corporate
governance, internal audit, risk management, and financial and regulatory reporting, and
Huntington and the Reserve Bank have mutually agreed to enter into this Written Agreement (the
Agreement) to ensure that Huntington continues to address such deficiencies; and
WHEREAS, on January 19, 2005, the board of directors of Huntington adopted a resolution
authorizing and directing Thomas E. Hoaglin to enter into this Agreement on behalf of Huntington
and consenting to compliance by the board of directors of Huntington and Huntingtons
institution-affiliated parties, as defined in sections 3(u) and 8(b)(3) of the Federal Deposit
Insurance Act (the FDI Act) (12 U.S.C. 1813(u) and 1818(b)(3)), with each and every provision of
this Agreement.
NOW, THEREFORE, the Reserve Bank and Huntington agree as follows:
Management Review
1. (a) Within 10 days of this Agreement. Huntingtons board of directors shall engage an
independent management consultant acceptable to the Reserve Bank to conduct a review of the
structure, functions, and performance of Huntingtons management and board of directors (the
Management Review), and to prepare a written report that includes findings, conclusions, and
recommendations. The primary purposes of the Management Review shall be, first, to assist
Huntingtons board of directors in the development of board and management structures that are
adequately staffed by qualified and trained personnel and are commensurate with the size,
complexity, and business activities of the consolidated organization, particularly in the areas of
audit, accounting, and financial and regulatory reporting; and, second, to enhance Huntingtons
corporate governance and audit policies, procedures, and practices at the board of directors,
committee, and management levels. The terms of the engagement letter shall provide that the
independent firm will submit its report within 90 days of its engagement and will provide a copy of
its report to the Reserve Bank at the same time that it is provided to Huntington. The Management
Review and report shall address, consider, and include, at a minimum, an evaluation of:
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(i)
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The effectiveness of Huntingtons board of directors and its
committees in carrying out their oversight responsibilities, including but not
limited to, an assessment of the qualifications of members of the board of
directors and its committees; the timeliness and adequacy of information
provided to the board of directors and committees; the number and types of
responsibilities assigned to committees; and the frequency of board of directors
and committee meetings;
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(ii)
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the management structure of Huntington, including recommendations
regarding the type and number of senior officer and officer positions needed to
manage and properly supervise the affairs of Huntington on an enterprise-wide
basis, particularly in the functions of internal audit, risk management,
accounting policies and procedures, and financial and regulatory reporting;
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(iii)
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each senior executive officer of Huntington to determine whether the
individual possesses the ability, experience, and other qualifications required to
competently perform present and anticipated duties, to adhere to established
policies and procedures, and to comply with the requirements of this Agreement;
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(iv)
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the effectiveness of Huntingtons policies and procedures that are
designed to ensure enterprise-wide compliance with banking and securities laws and
regulations, compliance with generally accepted accounting principles (GAAP),
the filing of accurate regulatory reports and public financial statements, and the
identification and reporting of deficiencies and weaknesses to senior management
and the board of directors;
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(v)
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controls to ensure compliance with Huntingtons policies and
procedures related to internal reporting and approval of accounting changes; and
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(vi)
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the effectiveness of Huntingtons policies and procedures that are
designed to ensure compliance with the requirements of section 112 of the
Federal Deposit Insurance Corporation Improvement Act of 1991 (12 U.S.C. 1831m)
(FDICIA 112).
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(b) Within 60 days after Huntingtons receipt of the Management Review report,
Huntington shall submit a written management plan to the Reserve Bank describing specific
actions that the board of directors proposes to take to fully address the findings and
recommendations of the Management Review.
2. Within 180 days of completion of the Management Review, and thereafter not less frequently
than semi-annually, the board of directors shall review managements adherence to Huntingtons
written policies and procedures in the areas of accounting, financial and regulatory reporting,
internal audit, and corporate governance and shall prepare written findings and conclusions of this
review along with written descriptions of any management or operational changes that are made as a
result of the review. These written findings shall be included in the minutes of the board of
directors meetings and maintained for subsequent supervisory review.
Compliance with Laws and Regulations
3. Huntington shall ensure that its consolidated organization fully complies with the
requirements of FDICIA 112 and its implementing regulations set forth in Part 363 of the Federal
Deposit Insurance Corporations regulations (12 C.F.R. 363). Documentation indicating how each
FDICIA 112 annual report was prepared shall be maintained for subsequent supervisory review.
4. Huntington shall take steps to enhance its enterprise-wide compliance program to ensure
that Huntington complies with all applicable laws and regulations, including but not limited to,
FDICIA 112 and all relevant securities laws and regulations.
Risk Management and Internal Controls over Financial Reporting
5. Within 90 days of this Agreement, Huntington shall submit to the Reserve Bank an
acceptable written plan designed to strengthen Huntingtons risk management in the areas of
accounting and financial and regulatory reporting. The plan shall, at a minimum, address, consider,
and include:
(a) Enhanced risk management policies and procedures designed to identify, measure, monitor,
and control risks associated with accounting and financial and regulatory reporting;
(b) measures to improve the board of directors oversight of managements implementation of
risk management policies and procedures for accounting and financial and regulatory reporting;
(c) management information systems and reporting procedures designed to ensure that management
personnel and the board of directors and its committees receive timely, informative, and accurate
reports necessary to effectively manage risks and correct weaknesses and deficiencies associated
with accounting and financial and regulatory reporting; and
(d) internal controls designed to ensure adherence to risk management policies and procedures
and consistent compliance with GAAP and with all applicable laws, regulations, and supervisory
guidance relating to financial and regulatory reporting.
Audit
6. (a) Within 10 days of this Agreement, Huntington shall engage an independent firm
acceptable to the Reserve Bank to conduct a review of the enterprise-wide internal audit function
(the Audit Review) and to prepare a written report that includes findings, conclusions, and
recommendations (the Audit Report). Prior to commencement of the Audit Review, Huntington shall
submit an engagement letter to the Reserve Bank for approval. The terms of the engagement letter
shall provide that the independent firm will submit the Audit Report within 60 days of its
engagement and will provide a copy of the Audit Report to the Reserve Bank at the same time that it
is provided to Huntington. The Audit Review and Report shall address, consider, and include, at a
minimum:
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(i)
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The quality of audit reports and the adequacy of information
provided to line-of-business managers and Huntingtons Audit/Risk Committee;
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(ii)
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the adequacy and timeliness of formal management responses to
audit findings;
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(iii)
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the tracking of audit issues and the internal audit
functions review of managements corrective action;
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(iv)
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the adequacy of the oversight provided by Huntingtons board
of directors and its committees of the enterprise-wide internal audit
function;
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(v)
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compliance with regulatory guidance regarding the internal
audit function, including but not limited to the requirements of the
Interagency Policy Statement on the Internal Audit Function and its
Outsourcing, issued March 17, 2003; and
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(vi)
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the adequacy of internal audit staffing, policies, and
procedures in relation to Huntingtons activities and complexity.
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(b) Within 60 days after Huntingtons receipt of the Audit Report, Huntington shall submit an
acceptable written plan to the Reserve Bank describing specific actions that Huntingtons board of
directors proposes to take to fully address the findings and recommendations of the Audit Report.
7. The board of directors of Huntington shall continue to ensure that Huntingtons independent
public accountant is engaged by, and reports directly to, the Audit/Risk Committee of the board of
directors.
Accounting Policies and Procedures
8. Upon receipt of the report prepared by the independent accounting consultant
previously engaged by Huntington to review its accounting policies and procedures (the Accounting
Report), Huntington shall forward a copy to the Reserve Bank.
9. No later than March 31, 2005, Huntington shall submit to the Reserve Bank an acceptable
written plan that fully addresses the findings and recommendations in the Accounting Report and
describes the specific actions that the board of directors proposes to take in order to establish
accounting policies and procedures that provide appropriate guidance on accounting matters, ensure
compliance with applicable laws and guidelines, ensure the accuracy of Huntingtons regulatory
reports and public financial statements, and enhance Huntingtons accounting control environment.
The plan shall, at a minimum, address, consider, and include:
(a) The completeness and accuracy of Huntingtons books, records, and public financial
statements, including consistent application of GAAP and adherence to the SECs Staff Accounting
Bulletin No. 99 on Materiality (SAB 99) and other applicable accounting guidance;
(b) a formal process for ongoing documentation and maintenance of accounting policies and
procedures;
(c) the timely provision of complete and accurate reports to the board of directors or its
committees regarding changes in accounting treatment of material financial statement items and
material transactions;
(d) disclosure of accounting policy changes to Huntingtons external auditors, consistent with
SAB 99; and
(e) enhanced internal controls to ensure consistent adherence to accounting policies and
procedures.
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Regulatory Reports
10. (a) Within 30 days of this Agreement, Huntington shall engage an independent firm
acceptable to the Reserve Bank to conduct a review of regulatory reports filed by Huntington since
2001 to determine whether they comply with GAAP and bank regulatory requirements (the Regulatory
Report Review) and to prepare a written report that includes findings, conclusions, and
recommendations. Prior to commencement of the Regulatory Report Review, Huntington shall submit an
engagement letter to the Reserve Bank for approval. The terms of the engagement letter shall
provide that the independent firm will submit its report within 90 days of its engagement and will
provide a copy of its report to the Reserve Bank at the same time that it is provided to
Huntington.
(b) Within 60 days after Huntingtons receipt of the consultants report, Huntington
shall file amended regulatory reports to correct any reports that do not comply with GAAP or
bank regulatory requirements.
11. Huntington shall ensure that (a) each regulatory report, including each Consolidated
Financial Statements for Bank Holding Companies with Total Consolidated Assets of $150 million or
More, or with More Than One Subsidiary Bank (Form Y-9 C), accurately reflects Huntingtons
condition on the date for which it is filed and all material transactions undertaken by the bank
holding company and its subsidiaries, (b) each regulatory report is prepared in accordance with
GAAP and regulatory guidance, including but not limited to the reporting and documentation of
reserves for the allowance for loan and lease losses and other operations, and (c) all records
indicating how the report was prepared are maintained for subsequent supervisory review.
12. Huntington shall take steps to ensure that all balance sheet and income statements are
reconciled on at least a monthly basis and that internal audit periodically reviews Huntingtons
procedures for the preparation of regulatory reports to monitor adherence to policy, G AAP, and
regulatory guidance.
Compliance with Agreement
13. Within 15 days of this Agreement, the board of directors of Huntington shall appoint
a committee (the Compliance Committee) to monitor and coordinate Huntingtons compliance with the
provisions of this Agreement. The Compliance Committee shall be comprised of three or more outside
directors who are not executive officers or principal shareholders of Huntington or the Bank, as
defined in section 215.2 (e)(1) of Regulation O of the Board of Governors (12 C.F.R. 215.2(3)). At
a minimum, the Compliance Committee shall keep detailed minutes of each meeting and shall report
its findings to the board of directors on a monthly basis.
14. Within 30 days after the end of each calendar quarter (June 30, September 30, December 31,
and March 31) following the date of this Agreement, Huntington shall furnish a written progress
report detailing the form and manner of all actions taken to secure compliance with the provision
of this Agreement, and the results thereof, to the Reserve Bank.
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Effect and Terms of Agreement
15. The engagement letters and plans required by paragraphs 5, 6(a), 6(b), 9 and 10(a) of
this Agreement shall be submitted to the Reserve Bank for review, and approval. Acceptable
engagement letters and plans shall be submitted within the time periods set forth in this
Agreement. Huntington shall adopt the approved engagement letters and plans within 10 days of
approval by the Reserve Bank and then shall fully comply with them. During the term of this
Agreement, the approved engagement letters and plans shall not be amended or rescinded without the
prior written approval of the Reserve Bank.
16. All communications regarding this Agreement shall be sent to:
(a) James W. Nelson
Executive Vice President and Chief Risk Officer
Huntington Bancshares, Inc.
41 South High Street
Columbus, Ohio 43287
(b) Andrew C. Burkle, Jr.
Senior Vice President
Federal Reserve Bank of Cleveland
P.O. Box 6387
1455 East 6
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Street
Cleveland, OH 44114-2566
17. The provisions of this Agreement shall be binding on Huntington and each of its
institution-affiliated parties in their capacities as such, and their successors and assigns.
18. Each provision of this Agreement shall remain effective and enforceable until stayed,
modified, terminated, or suspended by the Reserve Bank.
19. Notwithstanding any provision of this Agreement, the Reserve Bank may, in its discretion,
grant written extensions of time to Huntington to comply with any provision of this Agreement.
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20. The provisions of this Agreement shall not bar, estop or otherwise prevent
the Board of Governors, the Reserve Bank, the SEC, or any other federal or state agency or
department from taking any other action affecting Huntington or any of its current or former
institution-affiliated parties and their successors and assigns.
21. This Agreement is a written agreement for the purposes of, and is enforceable by the
Board of Governors as an order issued under, section 8 of the FDI Act (12 U.S.C. 1818).
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the
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day of February, 2005.
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Huntington Bancshares, Inc.
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Federal Reserve Bank of Cleveland
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By: /s/ Thomas E. Hoaglin
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By: /s/ Andrew C. Burkle, Jr.
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Andrew C. Burkle, Jr.
Senior Vice President
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