Stockholder Proposals, Director Nominations and Related Bylaw Provisions
27. What is the deadline to propose actions for consideration at next year's annual meeting of stockholders?
You
may submit proposals for consideration at future stockholder meetings. For a stockholder proposal to be considered for inclusion in HP's proxy statement for the annual meeting next year, the
Corporate Secretary must receive the written proposal at our principal executive offices no later than September 26, 2006. Such proposals also must comply with Securities and Exchange
Commission ("SEC") regulations under Rule 14a-8 regarding the inclusion of stockholder proposals in company-sponsored proxy materials. Proposals should be addressed to:
Corporate
Secretary
Hewlett-Packard Company
3000 Hanover Street
Palo Alto, California 94304
Fax: (650) 857-4837
For
a stockholder proposal that is not intended to be included in HP's proxy statement under Rule 14a-8, the stockholder must deliver a proxy statement and form of proxy to holders
of a sufficient number of shares of HP common stock to approve that proposal, provide the information required by the Bylaws of HP and give timely notice to the Corporate Secretary in accordance with
the Bylaws of HP, which, in general, require that the notice be received by the Corporate Secretary:
-
-
Not
earlier than the close of business on November 10, 2006, and
-
-
Not
later than the close of business on December 11, 2006.
8
If
the date of the stockholder meeting is moved more than 30 days before or 60 days after the anniversary of the HP annual meeting for the prior year, then notice of a stockholder
proposal that is not intended to be included in HP's proxy statement under Rule 14a-8 must be received not
earlier than the close of business 120 days prior to the meeting and not later than the close of business on the later of the following two dates:
-
-
90 days
prior to the meeting; and
-
-
10 days
after public announcement of the meeting date.
28. How may I recommend or nominate individuals to serve as directors?
You
may propose director candidates for consideration by the Board's Nominating and Governance Committee. Any such recommendations should include the nominee's name and qualifications for Board
membership and should be directed to the Corporate Secretary at the address of our principal executive offices set forth above.
In
addition, the Bylaws of HP permit stockholders to nominate directors for election at an annual stockholder meeting. To nominate a director, the stockholder must deliver a proxy statement and form
of proxy to holders of a sufficient number of shares of HP common stock to elect such nominee and provide the information required by the Bylaws of HP, as well as a statement by the nominee
acknowledging that he or she will owe a fiduciary obligation to HP and its stockholders.
29. What is the deadline to propose or nominate individuals to serve as directors?
A
stockholder may send a proposed director candidate's name and information to the Board at anytime. Generally, such proposed candidates are considered at the Board meeting prior to the annual
meeting.
To
nominate an individual for election at an annual stockholder meeting, the stockholder must give timely notice to the Corporate Secretary in accordance with the Bylaws of HP, which, in general,
require that the notice be received by the Corporate Secretary between the close of business on November 10, 2006 and December 11, 2006, unless the annual meeting is moved by more than
30 days before or 60 days after the anniversary of the prior year's annual meeting, in which case the deadline will be as described in question 27.
30. How may I obtain a copy of HP's Bylaw provisions regarding stockholder proposals and director nominations?
You
may contact the Corporate Secretary at our principal executive offices for a copy of the relevant Bylaw provisions regarding the requirements for making stockholder proposals and nominating
director candidates. HP's Bylaws also are available on HP's website at http://www.hp.com/hpinfo/investor/bylaws.html.
Further Questions
31. Who can help answer my questions?
If
you have any questions about the annual meeting or how to vote or revoke your proxy, you should contact HP's proxy solicitor:
Innisfree
M&A Incorporated
501 Madison Avenue, 20
th
Floor
New York, New York 10022
Stockholders: (877) 750-5838 (U.S. and Canada)
(412) 232-3651 (International)
Banks and brokers (call collect):
(212) 750-5833
If
you need additional copies of this proxy statement or voting materials, please contact Innisfree as described above or send an e-mail to info@innisfreema.com.
9
CORPORATE GOVERNANCE PRINCIPLES AND BOARD MATTERS
HP is committed to maintaining the highest standards of business conduct and corporate governance, which we believe are essential to running our business
efficiently, serving our stockholders well and maintaining HP's integrity in the marketplace. HP has adopted a code of business conduct and ethics for directors, officers (including HP's principal
executive officer, principal financial officer and controller) and employees, known as the Standards of Business Conduct. HP also has adopted Corporate Governance Guidelines, which, in conjunction
with the Certificate of Incorporation, Bylaws and Board committee charters, form the framework for governance of HP. All of these documents are available at http://www.hp.com/hpinfo/investor/. HP will
post on this web site any amendments to the Standards of Business Conduct or waivers of the Standards of Business Conduct for directors and executive officers.
Stockholders
may request free printed copies of the Standards of Business Conduct and the Corporate Governance Guidelines from:
Hewlett-Packard
Company
Attention: Investor Relations
3000 Hanover Street
Palo Alto, CA 94304
(866) GET-HPQ1 or (866) 438-4771
http://investor.hp.com/docreq.cfm
Board Policy Regarding Voting for Directors
HP has adopted a policy whereby any nominee for director who receives a greater number of votes "withheld" from his or her election than votes "for" such election
will tender his or her resignation for consideration by the Nominating and Governance Committee. The Nominating and Governance Committee will recommend to the Board the action to be taken with respect
to such offer of resignation.
Board Independence
HP's Corporate Governance Guidelines provide that a substantial majority of the Board will consist of independent directors. The Board has determined that each of
the non-employee director nominees standing for election, including Patricia C. Dunn, Lawrence T. Babbio, Jr., Sari M. Baldauf, Richard A. Hackborn, John H.
Hammergren, George A. Keyworth II, Thomas J. Perkins, Robert L. Ryan and Lucille S. Salhany, and each of the members of each Board committee has no material relationship
with HP (either directly or as a partner, shareholder or officer of an organization that has a relationship with HP) and is independent within the meaning of HP's director independence standards.
These standards reflect New York Stock Exchange, Inc. ("NYSE"), NASDAQ Stock Market, Inc. ("NASDAQ") and Pacific Exchange, Inc. corporate governance listing standards described below. In
addition, each member of the Audit Committee meets the heightened independence standards required for audit committee members under the applicable listing standards.
HP's Director Independence Standards
In determining independence, the Board reviews whether directors have any material relationship with HP. The Board considers all relevant facts and circumstances.
In assessing the materiality of a director's relationship to HP, the Board considers the issues from the director's standpoint and from the perspective of the persons or organizations with which the
director has an affiliation and is guided by the standards set forth below. The Board reviews commercial, industrial, banking, consulting, legal, accounting, charitable and familial relationships. An
independent director must not have any material relationship with HP, either directly or as a partner, shareholder or officer of an organization that has a relationship with HP, or any relationship
that would interfere with the exercise of independent judgment in carrying out the responsibilities of a director.
10
A
director will not be considered independent in the following circumstances:
-
(1)
-
The
director is, or has been in the past three years, an employee of HP, or an immediate family member of the director is, or has been in the past three years, an executive officer of
HP.
-
(2)
-
The
director has received, or has an immediate family member who has received, direct compensation from HP in excess of $60,000 in any 12 month period in the past three years,
other than compensation for board service, compensation received by the director's immediate family member for service as a non-executive employee of HP, and pension or other forms of
deferred compensation for prior service with HP that is not contingent on continued service.
-
(3)
-
(A)
The director or an immediate family member is a current partner of the firm that is HP's internal or external auditor; (B) the director is a current employee of such a
firm; (C) the director has an immediate family member who is a current employee of such a firm and who participates in the firm's audit, assurance or tax compliance (but not tax planning)
practice; or (D) the director or an immediate family member was within the last three years (but is no longer) a partner or employee of such a firm and personally worked on HP's audit within
that time.
-
(4)
-
The
director or an immediate family member is, or has been in the past three years, employed as an executive officer of another company where any of HP's present executive officers at
the same time serves or has served on that company's compensation committee.
-
(5)
-
The
director is a current employee, or an immediate family member is a current executive officer, of a company that has made payments to, or received payments from, HP for property or
services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million, or 2% of the recipient's consolidated gross revenues.
-
(6)
-
The
director is, or an immediate family member is, a partner in, or a controlling shareholder or an executive officer of, any organization to which HP made, or from which HP received,
payments for property or services in the current or any of the past three fiscal years that exceed the greater of 5% of the recipient's consolidated gross revenues for that year, or $200,000.
For
these purposes, an "immediate family" member includes a director's spouse, parents, children, siblings, mother and father-in-law, sons and
daughters-in-law, brothers and sisters-in-law, and anyone who shares the director's home.
Board Structure and Committee Composition
As of the date of this proxy statement, our Board has ten directors and the following five committees: (1) Acquisitions, (2) Audit, (3) HR
and Compensation, (4) Nominating and Governance, and (5) Technology. The committee membership and meetings during the last fiscal year and the function of each of the committees are
described below. Each of the committees operates under a written charter adopted by the Board. All of the committee charters are available on HP's website at http:/
/www.hp.com/hpinfo/investor/structure.html. During fiscal 2005, the Board held 16 meetings. Each current director attended at least 75% of all Board and applicable committee meetings. Directors are
encouraged to attend annual meetings of HP stockholders. All then-current directors attended the last annual meeting of stockholders.
11
Name of Director
|
|
Acquisitions
|
|
Audit
|
|
HR and
Compensation
|
|
Nominating and
Governance
|
|
Technology
|
|
Non-Employee Directors:
|
|
|
|
|
|
|
|
|
|
|
|
Patricia C. Dunn
(1)
|
|
|
|
Member
|
|
|
|
|
|
|
|
Lawrence T. Babbio, Jr.
|
|
Chair
|
|
|
|
Chair
|
|
Member
|
|
|
|
Richard A. Hackborn
|
|
|
|
|
|
|
|
|
|
Member
|
|
John H. Hammergren
(2)
|
|
|
|
|
|
Member
|
|
|
|
Member
|
|
George A. Keyworth II
|
|
Member
|
|
Member
|
|
|
|
|
|
Chair
|
|
Robert E. Knowling, Jr.
(3)
|
|
|
|
|
|
*
|
|
*
|
|
|
|
Sanford M. Litvack
(4)
|
|
|
|
*
|
|
|
|
|
|
|
|
Thomas J. Perkins
(5)
|
|
|
|
|
|
|
|
Chair
|
|
Member
|
|
Robert L. Ryan
|
|
Member
|
|
Chair
|
|
|
|
|
|
Member
|
|
Lucille S. Salhany
|
|
|
|
|
|
Member
|
|
Member
|
|
|
|
Employee Directors
|
|
|
|
|
|
|
|
|
|
|
|
Mark V. Hurd
(6)
|
|
|
|
|
|
|
|
|
|
|
|
Robert P. Wayman
(7)
|
|
|
|
|
|
|
|
|
|
|
|
Former Employee Director
|
|
|
|
|
|
|
|
|
|
|
|
Carleton S. Fiorina
(8)
|
|
|
|
|
|
|
|
|
|
|
|
Number of Meetings in Fiscal 2005
|
|
7
|
|
15
|
|
9
|
|
4
|
|
6
|
* = Former Committee Chair or member
-
(1)
-
The
Board elected Ms. Dunn non-executive Chairman of the Board on February 8, 2005.
-
(2)
-
Mr. Hammergren
was elected to the Board effective November 22, 2005. Mr. Hammergren joined the HR and Compensation Committee and the Technology Committee
effective January 11, 2006.
-
(3)
-
Mr. Knowling
retired from the Board on September 23, 2005. Prior to his retirement, he served on the HR and Compensation Committee and as Chair of the Nominating and
Governance Committee.
-
(4)
-
Mr. Litvack
resigned from the Board on February 2, 2005. Mr. Litvack did not attend 75% of all Board and applicable committee meetings in fiscal 2005.
-
(5)
-
Mr. Perkins
was elected to the Board on February 7, 2005. He became the Chair of the Nominating and Governance Committee on July 21, 2005.
-
(6)
-
Mr. Hurd
was elected to the Board effective April 1, 2005.
-
(7)
-
Mr. Wayman
was elected to the Board on February 8, 2005.
-
(8)
-
Ms. Fiorina
terminated as Chairman and Chief Executive Officer and resigned as a director on February 8, 2005.
12
Acquisitions Committee
The
Acquisitions Committee assists the Board in overseeing HP's investment, acquisition, managed services, joint venture and divestiture transactions as part of HP's business strategy. The
Acquisitions Committee evaluates and revises policies with respect to such transactions, and reviews and approves proposed transactions in accordance with such policies. The Acquisitions Committee
also oversees HP's integration planning and execution, and the financial results of transactions after integration.
The
charter of the Acquisitions Committee is available at http://www.hp.com/hpinfo/investor/structure.html.
Audit Committee
HP
has a separately-designated standing Audit Committee established in accordance with Section 3(a)(58)(A) of the Securities Exchange Act of 1934, as amended (the "Exchange Act"). The Audit
Committee assists the Board in fulfilling its responsibilities for generally overseeing HP's financial reporting processes and the audit of HP's financial statements, including the integrity of HP's
financial statements, HP's compliance with legal and regulatory requirements, the qualifications and independence of the independent registered public accounting firm, the performance of HP's internal
audit function and the independent registered public accounting firm, risk assessment and risk management, and finance and investment functions. Among other things, the Audit Committee prepares the
Audit Committee report for inclusion in the annual proxy statement; annually reviews its charter and performance; appoints, evaluates and determines the compensation of the independent registered
public accounting firm; reviews and approves the scope of the annual audit, the audit fee and the financial statements; reviews HP's disclosure controls and procedures, internal controls, information
security policies, internal audit function, and corporate policies with respect to financial information and earnings guidance; reviews regulatory and accounting initiatives and
off-balance sheet structures; oversees HP's compliance programs with respect to legal and regulatory requirements; oversees investigations into complaints concerning financial matters;
reviews other risks that may have a significant impact on HP's financial statements; reviews the activities of the Investment Review Committee; reviews and oversees treasury matters, HP's loans, loan
guarantees and outsourcings; reviews HP Financial Services' capitalization and operations; reviews the activities of Investor Relations; and coordinates with the HR and Compensation Committee
regarding the cost, funding and financial impact of HP's equity compensation plans and benefit programs. The Audit Committee works closely with management as well as the independent registered public
accounting firm. The Audit Committee has the authority to obtain advice and assistance from, and receive appropriate funding from HP for, outside legal, accounting or other advisors as the Audit
Committee deems necessary to carry out its duties.
The
Board determined that each of Robert L. Ryan, Chair of the Audit Committee, and Audit Committee members Patricia C. Dunn and Dr. George A. Keyworth II is, and former Audit Committee member
Sanford M. Litvack was, an audit committee financial expert as defined by SEC rules and applicable listing standards.
The
report of the Audit Committee is included herein on page 72. The charter of the Audit Committee is available at http://www.hp.com/hpinfo/investor/structure.html and also is included herein
as Appendix A. A free printed copy also is available to any stockholder who requests it from the address on page 10.
HR and Compensation Committee
The
HR and Compensation Committee discharges the Board's responsibilities relating to the compensation of HP's executives and directors; produces an annual report on executive compensation for
inclusion in the annual proxy statement; provides general oversight of HP's total rewards compensation structure; reviews and provides guidance on HP's human resources programs; and retains and
approves the terms of the retention of compensation consultants and other compensation experts. Other specific duties and
13
responsibilities
of the HR and Compensation Committee include reviewing senior management selection and overseeing succession planning, including reviewing the leadership development process;
reviewing and approving objectives relevant to executive officer compensation, evaluating performance and determining the compensation of executive officers in accordance with those objectives;
approving severance arrangements and other applicable agreements for executive officers; overseeing HP's equity-based and incentive compensation plans; overseeing non-equity based benefit
plans and approving any changes to such plans involving a material financial commitment by HP; monitoring workforce management programs; establishing compensation policies and practices for service on
the Board and its committees and for the Chairman of the Board; developing guidelines for and monitoring director and executive stock ownership; and annually evaluating its performance and its
charter.
The
report of the HR and Compensation Committee is included herein beginning on page 61. The charter of the HR and Compensation Committee is available at
http://www.hp.com/hpinfo/investor/structure.html and also is included herein as Appendix B. A free printed copy is available to any stockholder who requests it from the address on
page 10.
Nominating and Governance Committee
The
Nominating and Governance Committee recommends candidates to be nominated for election as directors at HP's annual meeting, consistent with criteria approved by the Board; develops and regularly
reviews corporate governance principles and related policies for approval by the Board; oversees the organization of the Board to discharge the Board's duties and responsibilities properly and
efficiently; and sees that proper attention is given and effective responses are made to stockholder concerns regarding corporate governance. Other specific duties and responsibilities of the
Nominating and Governance Committee include: annually assessing the size and composition of the Board, including
developing and reviewing director qualifications for approval by the Board; identifying and recruiting new directors consistent with the Board Composition Guidelines and considering candidates
proposed by stockholders; recommending assignments of directors to committees to ensure that committee membership complies with applicable laws and listing standards; conducting a preliminary review
of director independence and financial literacy and expertise of Audit Committee members; and overseeing director orientation and continuing education. The Nominating and Governance Committee also
reviews proposed changes to HP's Certificate of Incorporation, Bylaws and Board committee charters; assesses and makes recommendations regarding stockholder rights plans or other stockholder
protections, as appropriate; reviews and approves any executive officers for purposes of Section 16 of the Exchange Act ("Section 16 Officers") standing for election for outside
for-profit boards of directors; reviews stockholder proposals in conjunction with the Chairman of the Board and recommends Board responses; oversees in conjunction with the Chairman of the
Board the self-evaluation of the Board and its committees; ensures that the annual evaluation of the CEO is conducted by the Chairman of the Board in conjunction with the HR and
Compensation Committee with input from all Board members; evaluates senior management in conjunction with the HR and Compensation Committee; and reviews requests for permissive indemnification.
The
charter of the Nominating and Governance Committee is available at http://www.hp.com/hpinfo/investor/structure.html and also is included herein as Appendix C. A free printed copy is
available to any stockholder who requests it from the address on page 10.
Technology Committee
The
Technology Committee assesses HP's technology development strategies and the scope and quality of HP's intellectual property. The Technology Committee makes recommendations to the Board as to
scope, direction, quality, investment levels and execution of HP's technology strategies; oversees the execution of technology strategies formulated by management; provides guidance on technology as
it may pertain to, among other things, market entry and exit, investments, mergers, acquisitions and divestitures, new
14
business
divisions and spin-offs, research and development investments, and key competitor and partnership strategies; and reviews and makes recommendations on proposed investment,
acquisition, joint venture and divestiture transactions with a value of at least $100 million that involve technology prior to any review by the Acquisitions Committee or the Board pursuant to
HP's M&A approval policies.
The
charter of the Technology Committee is available at http://www.hp.com/hpinfo/investor/structure.html.
Consideration of Stockholder Recommendations for Director Nominees
Stockholder recommendations
The
policy of the Nominating and Governance Committee is to consider properly submitted stockholder recommendations of candidates for membership on the Board as described below under "Identifying and
Evaluating Candidates for Directors." In evaluating such recommendations, the Nominating and Governance Committee seeks to achieve a balance of knowledge, experience and capability on the Board and to
address the membership criteria set forth below under "Director Qualifications." Any stockholder recommendations proposed for consideration by the Nominating and Governance Committee should include
the candidate's name and qualifications for Board membership and should be addressed to:
Corporate
Secretary
Hewlett-Packard Company
3000 Hanover Street
Palo Alto, CA 94304
Fax: (650) 857-4837
Stockholder Nominations
In
addition, the Bylaws of HP permit stockholders to nominate directors for consideration at an annual stockholder meeting and to solicit proxies in favor of such nominees. For a description of the
process for nominating directors in accordance with HP's bylaws, see "Questions and AnswersStockholder Proposals, Director Nominations and Related Bylaw
Provisions28. How may I recommend or nominate individuals to serve as directors?"
Director Qualifications
HP's
Corporate Governance Guidelines contain Board membership criteria that apply to nominees recommended for a position on HP's Board. Under these criteria, members of the Board should have the
highest professional and personal ethics and values, consistent with longstanding HP values and standards. They should have broad experience at the policy-making level in business, government,
education, technology or public service. They should be committed to enhancing stockholder value and should have sufficient time to carry out their duties and to provide insight and practical wisdom
based on experience. Their service on other boards of public companies should be limited to a number that permits them, given their individual circumstances, to perform responsibly all director
duties. Each director must represent the interests of all stockholders of HP.
Identifying and Evaluating Candidates for Directors
The
Nominating and Governance Committee utilizes a variety of methods for identifying and evaluating nominees for director. The Nominating and Governance Committee regularly assesses the appropriate
size of the Board, and whether any vacancies on the Board are expected due to retirement or otherwise. In the event that vacancies are anticipated, or otherwise arise, the Nominating and Governance
Committee considers various potential candidates for director. Candidates may come to the attention of the Nominating and Governance Committee through current Board members, professional search firms,
stockholders or other persons. These candidates are evaluated at regular or special meetings of the Nominating and
15
Governance
Committee and may be considered at any point during the year. As described above, the Nominating and Governance Committee considers properly submitted stockholder recommendations for
candidates for the Board to be included in HP's proxy statement. Following verification of the stockholder status of people proposing candidates, recommendations are considered together by the
Nominating and Governance Committee at a regularly scheduled meeting, which is generally the first or second meeting prior to the issuance of the proxy statement for HP's annual meeting. If any
materials are provided by a stockholder in connection with the nomination of a director candidate, such materials are forwarded to the Nominating and Governance Committee. The Nominating and
Governance Committee also reviews materials provided by professional search firms and other parties in connection with a nominee who is not proposed by a stockholder. In evaluating such nominations,
the Nominating and Governance Committee seeks to achieve a balance of knowledge, experience and capability on the Board.
HP
engages a professional search firm on an ongoing basis to identify and assist the Nominating and Governance Committee in identifying, evaluating and conducting due diligence on potential director
nominees. Sari M. Baldauf, a nominee for election to HP's Board, was identified by the search firm.
On
November 18, 2005, the Board elected John Hammergren as a director effective November 22, 2005. Mr. Hammergren was identified by an HP director.
Executive Sessions
Executive sessions of independent directors are held at least three times a year. The sessions are scheduled and chaired by the Chairman of the Board. Any
independent director may request that an additional executive session be scheduled.
Communications with the Board
Individuals may communicate with the Board by contacting:
Rosemarie
Thomas
Secretary to the Board of Directors
3000 Hanover Street, MS 1050
Palo Alto, CA 94304
e-mail: bod@hp.com
All
directors have access to this correspondence. In accordance with instructions from the Board, the Secretary to the Board reviews all correspondence, organizes the communications for
review by the Board and posts communications to the full Board or individual directors, as appropriate. HP's independent directors have requested that certain items that are unrelated to the Board's
duties, such as spam, junk mail, mass mailings, solicitations, resumes and job inquiries, not be posted.
Communications
that are intended specifically for independent or non-management directors should be sent to the e-mail address or street address noted above, to
the attention of the Chairman of the Board.
16